Personal Assistant Freshers (Female Only)

Shifts : (You have to select any one Shift)

Day: 9 AM to 7 PM

Night: 9 PM to 7 AM

Position Overview: 

We seek proactive and detail-oriented Freshers to join our dynamic IT company as Personal Assistants. As a Personal Assistant, you will support the management team by handling administrative tasks, coordinating activities, and providing concise summaries to aid decision-making. This entry-level position offers an exciting opportunity to contribute to the efficiency and effectiveness of our company's leadership.

Key Responsibilities:

• Information Management:
• Collect, compile, and synthesize information from various sources on behalf of management.
• Summarize and present data clearly and concisely to assist in decision-making.
• Calendar Coordination:
• Manage the schedules and appointments of management, ensuring optimal time allocation and prioritization.
• Coordinate meetings, conferences, and appointments with internal and external stakeholders.
• Communication Facilitation:
• Facilitate communication between management and various teams, departments, and external partners.
• Draft emails, reports, and correspondence as required.
• Documentation and Reporting:
• Maintain organized records, files, and documents related to management activities.
• Prepare regular and ad hoc reports, presentations, and summaries for management review.
• Task Management:
• Assist management in tracking tasks, projects, and action items.
• Monitor progress, follow up on deadlines, and provide updates.
• Travel Arrangements:
• Coordinate travel plans, accommodations, transportation, and itineraries for management.
• Ensure seamless travel experiences for executives.
• Meeting Support:
• Prepare agendas, presentations, and documentation for meetings.
• Attend meetings, record minutes, and assist in follow-up actions.
• Confidentiality and Discretion:
• Handle confidential information with the highest level of discretion and professionalism.
• Decision Support:
• Assist in gathering and analyzing data to provide insights that support management decisions.
• Present information in a format that aids understanding and strategic thinking.
• Liaison and Coordination:
• Act as a liaison between management and teams, ensuring smooth communication and collaboration.
• Coordinate activities, projects, and initiatives as directed.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field.
• Strong organizational skills and attention to detail to manage complex tasks and information.
• Excellent communication skills, both written and verbal.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• Ability to synthesize information and present it in a concise and understandable format.
• Adaptability to changing priorities and the ability to handle multiple tasks simultaneously.
• Professionalism and ability to handle sensitive and confidential information.

Eligibility note: This opening is for female candidates only (as published on VT careers).

Updated for current hiring trends: focus on Remote executive support with AI-assisted scheduling and documentation. Remote fresher / trainee track at Vatsal Technosoft.

AI Tools & Current Skills (Must Work With):

Every VT fresher role now expects comfort with modern AI assistants. You will use these tools daily (training provided):

• Core LLMs: ChatGPT, Google Gemini, Claude AI - drafting, research, summarising, brainstorming.
• Role tools: ChatGPT, Google Gemini, Claude AI, ChatGPT for email drafts, Gemini for research briefs.
• Build prompts, verify AI output for accuracy/bias, and keep human judgement on final deliverables.
• Follow VT AI usage guidelines - no confidential data in public models without approval.

Benefits of Joining VT:

• Exposure to high-level decision-making processes and strategic planning in the IT industry.
• Mentorship and guidance from experienced professionals in executive support and administration.
• Opportunity to contribute significantly to the management team's effectiveness and the company's overall success.
• No Bond, No Training Fee and No Deposit.
• Five days working (Saturday & Sunday Off)
• Flexible Work Timings in the Training Period.
• Recognition of Best Employee of the Month & Best Team of the Month for best performance and fair Chance to show Management skills and implement it if best.
• Sessions on Soft Skills & Personality Development for all Staffs.
• Goodies/Gifts in Festive Seasons of VT.
• Compensations for Extraordinary Work (Applicable only to those who are / will be part of Product Development Teams)
• Direct Communication with Top Management.
• Salary will be around 25,000 - 35,000 with every Year increment of 10% to 40% (applicable only after completion of the training period)
• After completing the Training Period, the facility can join any branch location per their preference.

• Fresher / trainee track - remote
• Willingness to work Day (9 AM-7 PM) or Night (9 PM-7 AM) shift
• Female candidates only for this opening
• Must be ready to work with ChatGPT, Google Gemini, Claude AI and related AI tools
• Strong communication, learning attitude, and ownership

• No Bond, No Training Fee, No Deposit
• Five days working (Saturday & Sunday Off)
• Flexible timings during training
• Best Employee / Best Team of the Month
• Soft skills & personality development sessions
• Salary range: Rs. 25,000 - 35,000 with 10%-40% annual increments (post training)
• Choose preferred VT branch after training