Executive Assistant Freshers (Female Only)

Shifts : (You have to select any one Shift)

Day: 9 AM to 7 PM

Night: 9 PM to 7 AM

Position Overview: 

We seek organized and proactive Freshers to join our dynamic IT company as Executive Assistants. As an Executive Assistant, you will provide comprehensive administrative support to senior executives, facilitate effective communication, and assist in managing daily operations. This entry-level position offers an exciting opportunity to contribute to the efficiency and productivity of our company's leadership.

Key Responsibilities:

1. Calendar Management:

• Manage and coordinate schedules, appointments, and meetings for senior executives.
• Prioritize and arrange commitments based on urgency and importance.

1. Communication Facilitation:

• Screen and manage phone calls, emails, and correspondence on behalf of executives.
• Draft emails, letters, and documents as required.

1. Meeting Coordination:

• Plan, schedule, and prepare materials for meetings, conferences, and presentations.
• Attend meetings, record minutes, and assist in follow-up actions.

1. Travel Arrangements:

• Coordinate travel plans, accommodations, transportation, and itineraries for executives.
• Ensure seamless travel experiences for executives.

1. Documentation and Reporting:

• Maintain organized records, files, and documents related to executive activities.
• Prepare regular and ad hoc reports, presentations, and summaries.

1. Task Management:

• Assist executives in tracking tasks, projects, and action items.
• Monitor progress, follow up on deadlines, and provide updates.

1. Liaison and Coordination:

• Act as a liaison between executives and internal teams, clients, and external partners.
• Coordinate activities, projects, and initiatives as directed.

1. Confidentiality and Discretion:

• Handle sensitive and confidential information with the highest level of professionalism.

1. Decision Support:

• Assist in gathering and analyzing data to provide insights that support executive decisions.
• Present information in a concise and understandable format.

1. Time Management:

• Assist executives in managing time efficiently, prioritizing tasks, and avoiding conflicts.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field.
• Strong organizational and multitasking skills to manage complex schedules and tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• Adaptability to changing priorities and the ability to handle multiple tasks simultaneously.
• Professionalism and ability to handle sensitive and confidential information.

Eligibility note: This opening is for female candidates only (as published on VT careers).

Updated for current hiring trends: focus on Remote executive support with AI-assisted scheduling and documentation. Remote fresher / trainee track at Vatsal Technosoft.

AI Tools & Current Skills (Must Work With):

Every VT fresher role now expects comfort with modern AI assistants. You will use these tools daily (training provided):

• Core LLMs: ChatGPT, Google Gemini, Claude AI - drafting, research, summarising, brainstorming.
• Role tools: ChatGPT, Google Gemini, Claude AI, ChatGPT for email drafts, Gemini for research briefs.
• Build prompts, verify AI output for accuracy/bias, and keep human judgement on final deliverables.
• Follow VT AI usage guidelines - no confidential data in public models without approval.

Benefits of Joining VT:

• Exposure to high-level business operations, decision-making processes, and strategic planning.
• Mentorship and guidance from experienced professionals in executive support and administration.
• Opportunity to contribute significantly to the efficiency and effectiveness of the executive team and the company's overall success.
• No Bond, No Training Fee and No Deposit.
• Five days working (Saturday & Sunday Off)
• Flexible Work Timings in the Training Period.
• Recognition of Best Employee of the Month & Best Team of the Month for best performance and fair Chance to show Management skills and implement it if best.
• Sessions on Soft Skills & Personality Development for all Staffs.
• Goodies/Gifts in Festive Seasons of VT.
• Compensations for Extraordinary Work (Applicable only to those who are / will be part of Product Development Teams)
• Direct Communication with Top Management.
• Salary will be around 25,000 - 35,000 with every Year increment of 10% to 40% (applicable only after completion of the training period)
• After completing the Training Period, the facility can join any branch location per their preference.

• Fresher / trainee track - remote
• Willingness to work Day (9 AM-7 PM) or Night (9 PM-7 AM) shift
• Female candidates only for this opening
• Must be ready to work with ChatGPT, Google Gemini, Claude AI and related AI tools
• Strong communication, learning attitude, and ownership

• No Bond, No Training Fee, No Deposit
• Five days working (Saturday & Sunday Off)
• Flexible timings during training
• Best Employee / Best Team of the Month
• Soft skills & personality development sessions
• Salary range: Rs. 25,000 - 35,000 with 10%-40% annual increments (post training)
• Choose preferred VT branch after training